Student Application Form
HOW TO APPLY
Before completing this form, please ensure that you have read the Additional Student Application Form Information and the Payment Agreement Form
Australia's Largest & Best Makeup School. Melbourne - Sydney - Brisbane. Call 03 8585 3700 or Text 0428 217 285
Student Application Form
HOW TO APPLY
Before completing this form, please ensure that you have read the Additional Student Application Form Information and the Payment Agreement Form
ALL STUDENTS MUST READ THIS BEFORE ENROLING.
The training method used at the Academy is called “competency based training”. The aim of this training is to give you the skills that you need to competently work as a Makeup Artist. We offer workshop style training courses.
Upon successful completion of all Units of Competency a full or partial (as appropriate) qualification will be issued.
Each session generally begins with an overview of what will be covered in that session. Your course trainer will provide a demonstration of the skill and techniques that are to be covered in that session. Students are then required to engage in a practical exercise so that they can master the techniques demonstrated. In addition to the practical demonstration of makeup techniques, students must also complete some written work including handouts; test and short answer projects and participate in class discussions.
Course trainers are always available to provide students with assistance and guidance. Class sizes are monitored to ensure that each student receives the level of tuition guidance that they require in order to properly participate and learn.
Certificate in Fashion, Glamour & Bridal Makeup
Refer to our course brochure or website for course topics. Successful completion of this course leads to a Certificate of Completion. The course consists of 1 day of contact plus written work for 12 weeks.
3 Day Airbrush Makeup Course
Refer to our course brochure or website for course topics. Successful completion of this course leads to a Certificate of Completion.
Certificate IV in Screen and Media (CUA41215)
Refer to our course brochure or website for course topics. Successful completion of this course leads to CUA41215 Certificate IV in Screen and Media. This course consists of 3 contact days per week, 120 hours of out of class work experience plus written protect work for approximately 39 weeks.
Diploma of Screen & Media (CUA51015)
Refer to our course brochure or website for course topics. Successful completion of this course leads a Diploma of Screen and Media (Specialist Makeup Services) CUA51015. The course consists of 3 contact days per week, 150 hours out of class work experience and written project work for approximately 52 weeks.
This course is usually offered as a series of classes within our Diploma course. Positions are limited and subject to availability.
This course consists of approximately 90 class contact hours plus out of class practice. All students must have a successful completion of Certificate IV. All students must have their own SPFX tools and essentials.
Successful completion of any one of our courses can lead you to many exciting career, including:
• Photographic Makeup Artistry
• In-house Makeup Artist for modeling agency
• Makeup consultants, Retail Industry
• Makeup educator/trainer
• Makeup Artist or assistant Makeup Artist in the TV or Film Industry
• Makeup Artist in beauty or hair salon
• Freelance Makeup Artist in the Bridal/Fashion Industry
Assessment methods include direct observation by your trainer during class, successful completion of the practical exercises, short and written tests/multiple choice, research assignments and attendance at required number of classes. Students must also undertake work experience. Certificate IV students must complete 120 hours of out of class work experience and Diploma students must complete 150 hours of out of class work experience.
RECOGNITION OF PRIOR LEARNING (RPL)
RECOGNITION OF CURRENT COMPETENCIES (RCC)
We recognize that students learn from work or life experience as well as through their study. As such, we recognise prior educational achievements gained by students and this basis we may grant a pass for subjects in our courses based on your previous learning experiences.
Your previous learning may have occurred through courses provided by professional bodies, voluntary associations, private enterprise, work or other forms of practical and life experience. Recognising your prior learning means that you may not have to re-learn skills and knowledge already gained. Students must provide evidence of prior learning or current competencies and this evidence may include (but is not limited to) certified copies of relevant Statements of Attainment of Certificates issued by another RTO under the Australian Qualifications Framework 2013, current resumes, position descriptions, employer reference relating to the student’s experience, performance appraisals, portfolio or photographs of previous work or a demonstration of your skills.
Due to the practical and integrated nature of our classes students may still be required to attend classes even though your prior learning or current competencies are recognised. While the Academy will endeavor to offer flexible training arrangements, students should also note that the practical & integrated nature of our classes means that the Academy may only be able to offer training at certain times and locations.
No discount to course fees is offered for recognition of prior learning or current competencies. Fees will apply for RPL, see Fee Schedule Payment form.
Students wishing to apply for RPL or RCC must request a copy of the Academy’s RPL/RCC (Recognition) Evidence Guide, the Portfolio Assessment Application Form & the Portfolio Assessment Fee Schedule Payment form. RPL or RCC can ONLY be applied for before enrolment or at the time of enrolling. Applications received after this time will not be considered.
Recognition of Prior Learning (RPL) Fees
To apply for any RPL, a once off application fee of $50 applies in total (regardless of the number of units applied for RPL) In addition to your application fee, an additional $100 per unit is payable. Please note, no discount is applied to full course costs.
National recognition is a process that involves gaining credit transfers for competencies/course modules studied with another training organization. Students who have successfully completed any of the competencies/modules covered in either Certificate IV in Screen and Media or Diploma of Screen and Media (Specialist Makeup Services) may be eligible for credit transfer.
The Academy of Makeup will recognize Qualifications and Statements of Attainment issued by another Australian Registered Training Organisation. No discount to course fees is offered for recognition of prior learning or current competencies.
Applicants must have completed Year 10 (or equivalent) and be 16 years or older in order to apply to study at the Academy. Students under 18 years of age must include a copy of their most recent school report/academic transcript with their enrolment application. Students under 18 years of age may also be required to attend a preliminary interview to assess their eligibility for the course. The Academy reserves the right to refuse entry, exclude and/or expel students from the course who fail to meet minimum course requirements, based on their suitability of the course, any conflict of interest that may occur and if they fail to meet the age requirement. In addition, students may be required to attend a pre-enrolment interview to assess their suitability to the course. Students must have an adequately stocked brush roll & the recommended tools, kit & consumables to study a course at the Academy. Diploma & Certificate IV students also require the Airbrush Kit, Hairstyling Kit, Hair Extensions Kit, SPFX Kit and the Industry Tools kit (Tools and Equipment required for class). Makeup Kits for out of class practice can be purchased from the Academy of Makeup web site. It is highly recommended that Diploma & Certificate IV students have a makeup kit. Having your own makeup kit increases your opportunities for out of class practice & work experience.
To enroll in any course at the Academy, students must complete and sign an enrolment form and forward it to the Academy together with their deposit and Payment Plan Agreement for Certificate IV and Diploma only. On receipt of the enrolment form, deposit and Payment Plan Agreement, the Academy will contact the student to confirm the enrolment or to advise that a preliminary interviews is required. Once entry requirements have been met, the deposit will be processed and the student will be enrolled.
Acceptable Payment Methods are:
• Credit Card (not AMEX or Diners Card)
• Bank Cheque (Personal Cheques are not accepted)
• Direct Deposit
If you are paying by credit card, all payments will be automatically processed on the due date, without further notice. You will receive an invoice when each payment is processed. All payments must be made on the due date as per the students signed Payment Plan Agreement form. It is the students responsibility to make payments as per Payment Plan method specified by yourself on the date scheduled.
If a payment is late, you will not be allowed to attend or you will be requested to leave class until you make that outstanding payment. You may return to class once this fee is paid. It is your responsibility to make up any missed classes in accordance with the Academy’s Missed Class Policy. If a student has outstanding fees at the completion of their course, they will not be eligible to receive their qualification until all outstanding course fees are paid.
The enrolled student is responsible for all payments, regardless of whether they are made by you or by a third party. If a payment from yourself or a third party is dishonored, it is the students’ responsibility to make this payment and follow it up with the Administration department.
LANGUAGE, LITERACY AND NUMERACY
The Academy recognizes that there may be cases where students are faced with certain barriers to education and training. For example, some students may have special requirements relating to language, literacy or numeracy. The Academy will use its reasonable endeavors to offer students a solution, or form of assistance, which helps to satisfy the student’s special requirements. Students are asked to contact the Academy of Makeup, if they have special requirements in these circumstances. At the start of each course students will undertake a language, literacy and numeracy test to assist with the assessment of their special requirements. Your enrolment form also requests information relating to language and comprehension.
The Academy of Makeup will use its best endeavors to provide assistance to students with learning difficulties or specific needs. However, the Academy will not be liable (nor will there be any refund of course fees) if students or guardians fail to disclose information about a students learning (or potential) learning difficulties or specific needs.
The enrolled student has a duty to disclose in writing to the Academy of Makeup any illness, disability and/or learning difficulty that may affect their academic performance. Such information will only be disclosed to relevant personnel for purposes of general student administration, planning and communication. If a pre-existing condition is not disclosed, the student may forfeit their right to extra guidance and support.
All students are required to complete the Language Literacy & Numeracy Test via the online link that will be sent to them after submitted their Enrolment Form. The Language Literacy & Numeracy Test will reflect the level of learning as per the ASQF levels. The student must complete their Language Literacy & Numeracy satisfactory to continue enrolment.
ACCESS AND EQUITY
The Academy of Makeup is committed to providing training which is accessible to all members of the community and which is responsive to the diverse needs of all clients. The Academy supports the access and participation of students with disabilities and our enrolment process is designed to ensure that all clients are treated equitably.
All client applications to enrol in an Academy of Makeup course will be treated fairly and equitably. While the Academy reserves the right to refuse client applications, the grounds on which application will be refused are listed below. A client application to enroll may be refused if:
1. In the Academy’s opinion, the applicant does not possess the required language literacy and numeracy skills at the required AQTF level outlined in the relevant Training Packages key competency statement;
2. The applicant is unable to meet the financial commitment required to attend course; or
3. The applicant does not meet the selection criteria outlined on the enrolment form; or
4. The applicant is a past or current student and prior class behavior, participation attendance or skill level is below the standard considered reasonable by the Academy.
All Academy of Makeup staff and contractors will ensure that they will provide a training environment that is fair and reasonable for all clients and students. Clients or students who believe that their training may be affected in some way must contact the Academy to discuss this.
The Academy ensures that it complies with all relevant anti-discrimination and equal opportunity legislation and positively supports the principles associated with dealing with the disabled, disadvantaged or minority groups. Any student who believes that they have been unfairly treated in any way whatsoever in the selection process, the enrolment process or in the classroom will have access to the appeals process as detailed in the Academy’s Grievances, Complaints and Appeals policy.
WELFARE AND GUIDANCE
The Academy can assist students to obtain further information on welfare and guidance issues, including medical practitioners, other health care professionals, community services and emergency welfare assistance. For further information, contact the Academy.
SAFETY AND SECURITY PROCEDURES
The Academy of Makeup is committed to the safety and care of all students. Training staff have procedures in place to ensure maximum student safety and security whilst at the Academy. The Academy of Makeup will discuss these procedures with students on their first day of class and how student must contribute to the effectiveness of this policy.
All staff and students at the Academy must uphold a professional level of conduct. Students must comply with the Academy’s rules, regulations, policies, procedures and their trainer’s instructions at all times. If a student:
1. Continually fails to abide by the Academy’s rules and regulations (as per out in the course manual or policies), procedures or a trainer’s instructions; or
2. Continually disrupts the class or refuses to participate in class activities; or
3. Smokes or consumes (or is under the influence of) drugs or alcohol while in class or on work experience; or
4. Behaves in a discriminatory manner
The student will receive a verbal warning from their trainer. If the student fails or refuses to modify their conduct as requested by the trainer, the trainer will give them a written warning, requesting the student to stop the offensive behavior. Students who receive two written warnings (which can be for different conduct) may be expelled from the Academy and will not receive any refund of any fees or other money paid to the Academy. In this case, the Academy is under no obligation to provide any further training, tuition or course notes. Trainers must provide students with proper training and guidance to ensure that they learn effectively. If students have concerns or complaints about their trainers, they should refer these to the Head Trainer or the National Training Manger of the Academy.
GRIEVANCES, COMPLAINTS, AND APPEALS PROCEDURES
Students should refer complaints or grievances to their trainer, to a Head Trainer or to the Academy Manager.
Complaints can be made anonymously to any Trainer. An example of a compliant could be a concern related to the classroom environment or timetable. An example of a grievance could be a concern about another student’s (or the trainer’s) behaviour towards the student, including discrimination concerns. Appeals (whether from assessment decisions or the resolution of complaints or grievances) will be heard by the Academy of Makeup General Manager. Each complaint, grievance and appeal and its outcome will be recorded in writing. Each appeal will be heard by an independent person or panel. Each appellant will be given an opportunity to formally present their case. Each appellant will be given a written statement of the outcomes including reasons for the decision. All complaints, grievances and appeals will be treated with confidentiality and discretion until the matter is resolved to the satisfaction of all parties.
The Academy of Makeup Grievances, Complaints and Appeals Policy is outlined in detail on the Academy website, www.academyofmakeup.com.au.
The Academy of Makeup will comply with, and on request provide information to staff and students about, all relevant legislation. Legislation relevant to our industry includes, but may not be limited to, the following:
VET Student Loans Act 2016 (Cth)
VET Student Loans (Charges) Act 2016 (Cth)
Vet Student Loans Rules 2016 (Cth)
National Vocational Education and Training Regulator Act 2011 http://www.comlaw.gov.au/Series/C2011A00012
Standards for NVR Registered Training Organisations 2012:
Privacy Act 1988 http://www.comlaw.gov.au/Series/C2004A03712
Corporations Act 2001 http://www.comlaw.gov.au/Series/C2004A00818
Anti-Discrimination Act 191
Crimes Act 1914 (Cth)
Competition and Consumer Act 2010 (Cth)
Work Health and Safety Acts
This and other relevant laws can be viewed in full on the Austlii we site, which is found at www.austlii.edu.au
AUSTRALIAN SKILLS QUALITY AUTHORITY
The Australian Skills Quality Authority (ASQA) is the national regulator for Australia’s vocational education and training sector.
ASQA regulates courses and training providers to ensure nationally approved quality standards are met.
Further information about ASQA can be found at www.asqa.gov.au The Academy of Makeup endeavors to comply with ASQA via strategies, which have been implemented to reduce the risk of non-compliance with the Standards for
NVR Registered Training Organisations 2012. These strategies include annual audits of the Academy of Makeup Training Program, student feedback and industry verification.
Any changes to the documentation used in the Academy of Makeup training program can only be made in accordance with our Version Control policy. Unless absolutely imperative, no changes will be made to student training materials during a training course. This policy is outline d in the Academy of Makeup Code of Practice.
The Academy reserves the right to cancel or combine classes, provided this will not detrimentally affect the student assessments, in the event of unavoidable trainer illness or unavailability. In the case, the Academy is under no obligation to provide compensation or replacement tuition to students.
Students will receive a copy of our Attendance Policy regarding attendance requirements on the fist day of class. Failure to attend a specified number of classes may prevent the issue of a qualification. If attendance for any class is less than 4 students, the class may be cancelled, or re-scheduled, at the Academy’s discretion.
In some instances students are required to pride with own models for class. The Academy is not obliged to provide models for students. Students must bring all require materials, tools & equipment to all classes. Students may be deemed “not competent” on an assessment if they fail to bring items to an assessment.
Once classes have started, the course fee is non-refundable. You may apply to defer into the next scheduled equivalent course. However, there is no automatic right for any student to defer their course. Furthermore, some types of student may not be permitted to defer.
To defer students must put their request to defer in writing and submit this to the Academy.
On receipt of this request, the student will be provided with a deferral application form to complete & supporting evidence will be required for your deferral to be considered. Verbal requests to defer will not be considered by the Academy. The Academy reserves full and complete discretion to allow a student to defer and is under no obligation to allow a student to defer. The student’s change of mind is not a valid reason to defer.
If the Academy approves the application to defer, the student may defer in to the next intake, provided that: a) there are vacancies in that class two weeks before the class starts; and b) the student agrees to pay any difference in the cost of the course in which they were enrolled and the cost of the course into which they are deferring. Any difference/increase in fees must be paid before the student starts in the new class. If the class into which the student defers has started, it is the student’s responsibility to catch up on any missed classes (refer to the Academy Missed Class Policy) and the Academy is under no obligation to provide tuition in missed classes. If the Academy does not approve an application to defer the course fee remains non-refundable.
The Academy will provide the student with a written response to the application to defer within 10 days of receipt of the application. Consideration will be given to the reasons the student wants to defer and the student’s performance in class to date. Trivial or insufficiently serious reasons or poor class performance may adversely affect a successful application. Until the request for deferment has been either approved or rejected, the student is still liable to continue making any payments due in relation to their course (for example, payment plan fees or deposits/payments for equipment ordered by or on behalf of the student).
If an application to defer is approved, the student will be issued with a new enrolment form, which must be completed and returned to the Academy of Makeup within 10 days of the date of the Academy’s written approval letter (referred to above). Failure to return the new enrolment form within this time or at all may result in the revocation of the Academy’s approval to defer.
Despite anything in the above section on deferment, once a student has enrolled in a course, the Academy of Makeup cannot allow them to defer commencement of their studies, or suspend their studies, except on the grounds of illness, evidenced by a doctor’s certificate, Statutory Declaration and or other exceptional compassionate circumstances beyond the control of the student, for example bereavement.
In the case of a student that has yet to commence their studies, any request to defer must be submitted at least 60 days prior to the commencement of the course. If a student fails to do this, the Academy is under no obligation to approve such request and the student will lose the opportunity to defer and any fees paid will be forfeited.
1. Before a student starts the course
If a student wishes to withdraw before their class commences, the Academy of Makeup must obtain written notification of the intention to withdraw. The Academy of Makeup will proceed to issue the “Withdrawal Application Form” within 10 days of receiving the student’s written notification to withdraw. The Academy of Makeup will not consider requests to withdraw unless the student has properly completed and submitted the “Withdrawal Application Form”. Verbal requests will not be considered by the Academy of Makeup. The Academy of Makeup also encourages students to speak directly to the Academy Manager about their reason for withdrawing. If a student withdraws before their course starts, the deposit is not refundable.
2. After a student has started the course
If a student wishes to withdraw after their class commences, the Academy of Makeup must obtain written notification of the intention to withdraw. The Academy of Makeup will proceed to issue the “Withdrawal Application Form” within 10 days of receiving the students written notification to withdraw. The Academy of Makeup will not consider requests to withdraw unless the student has properly completed and submitted the “Withdrawal Application Form”.
Until the “Withdrawal Application Form” has been received and approved, the student is still liable to continue making any payments due in relation to their course. If the student withdraws from the course after it has started, the deposit, administration fee and any course fees paid to date are not refundable, (refer to payments and refunds policy).
3. If a student ceases attendance
If a student regularly fails to attend class (i.e. stops attending the course for more than six consecutive classes), and has not notified their Head Trainer of the reason for their absence from the course, the Academy of Makeup may assume that the student is no longer attending the course and the Academy of Makeup may cancel their enrolment. In this case, the student
will forfeit any fees paid and any chance to return at a later time.
The Academy of Makeup will continue to deduct course fees until we receive the signed Withdrawal Form. The Academy of Makeup is under no obligation to refund the course fees for classes not attended if the student has failed to submit the Withdrawal Form.
Refunds/payment requirements for students eligible for VET FEE-HELP or enrolled in VET Units of Study, are subject to the provisions outlined above in the “Payments/Refunds” section of this document.
On occasion, students will be required to bring a model to class. This will be pre-scheduled and dates will be communicated on the first day of class. For the majority of sessions, students will apply makeup to each other during practical activities. It’s a requirement for your course that you participate as both a makeup artist and a model for all necessary classes. Refusal to do so may result in disciplinary procedures. For pre-approved reasons, if you are unable to have makeup applied to you, you will need written approval from your head trainer and will be required to bring a model to all classes.
Throughout your course, you will need to makeup purchases of consumable to use in class. The Academy does not provide consumables for use by students. Consumables include the following (indicative prices are also set out, but may change, depending on where you but the items from). You will need to buy consumables more than once throughout your course. Many consumables can be purchased at HUB Makeup retail stores, and once you are enrolled as a student, you will receive a discount on many items purchased in the Gorgeous Cosmetics range. The Academy makes no representations that any of the prices below are exact. These prices are an indication only and your total cost will depend on where you buy the products, how many you buy and how often you buy them.
• Cotton wool, cotton buds, tissues – around $4 per packet
• Baby wipes – around $5 – $7
• Brush cleaner – around $20
• Mascara – around $30 each
• Eye pencils – around $20 each
• Disposable applicators and false lashes – around $20 per packet
• Makeup removers, face moisturiser
• Stationary, colour wheels etc $5 – $40
• Hand towel $7 – $10
• Tissues $3
UPDATES TO THIS INFORMATION
The Academy of Makeup will use its best endeavors to ensure all students are issued with the most recent version of this document. However, all students acknowledge that the terms and conditions in this document may change at any time and the Academy is under no obligation to reissue them to students.